Practical Seminar Public Procurement of Large-Scale Projects
Ensuring Flexibility • Risk Mitigation • Managing Complex Contracts
As a matter of fact, the majority of large-scale projects are facing cost overruns and time delays in nearly every stage of the process which is due to their inherent complexity and numerous interfaces. First of all, large-scale projects are usually running for several years and hence facing several developments that are not foreseeable at the point when the procurement is launched. Such developments can be of legal, financial or political nature. Secondly, there are a high number of stakeholders and suppliers involved making it difficult to determine and communicate common objectives and responsibilities. On top of that, technologies are emerging quickly and have a tendency to be obsolete by the time a project is finished.
In sum, large-scale projects often acquire changes to existing contracts which can be very costly and time-consuming in return. Last but not least, mismanagement of large-scale projects is particularly delicate in the public sector context, since organisations have a strong obligation to spend taxpayer money efficiently and effectively. If that is not the case, it is very likely that they will face a loss of credibility and a reputational damage. Procurement Professionals and Project Managers in charge face a central question: How can we avoid falling into these traps and successfully manage our projects from the beginning until the very end?
A public entity will never be able to prevent any possible risk from taking place, but there are strategies that at least minimise the chance that they emerge during the process. The careful assessment of the needs of the large-scale project and determining the right procurement strategy is a first step in that direction. Additionally, procurement staff needs to conduct a risk analysis at the very beginning and plan the project accordingly. Hence, before actually initiating a public procurement procedure, procurement officers have to tackle and solve (potential) problems that bear the risk of causing severe delays later on.
In this seminar, our experienced speakers will guide you through the successful planning of a large-scale project, its implementation, and the execution of the contracts. Exchange on best and worst practices and learn from the experiences of colleagues from other international, European and national public entities all over the world.
Procurement Practitioners, Project Managers, Policy Advisers, Case Handlers and other professionals responsible for the execution of public procurement in public institutions and organisations such as:
- Central Procurement and Purchasing Agencies
- European Institutions and Agencies
- International Organisations and Agencies
- National and Regional Transport, Road and Highways Agencies
- National and Regional Ministries and their Subordinated Bodies and Agencies
- Defence Procurement Agencies National Funding and Innovation Agencies
- Research Institutes
- Higher Education and Research Institutions
- City Councils and Communities
- National and Regional Development Agencies
- Representations of Local and Regional Governments
- International and National Agencies for International Aid and Development Cooperation
- Central and Public Banks
- Competition Authorities
- Other Bodies responsible for public procurement
- How to assess the needs of a large-scale project
- How to establish guidelines for major project teams
- How to choose the best procurement strategy
- How to draft technical requirements that leave room for unanticipated developments
- What are the key organisational aspects of large-scale procurements?
- How to allocate risks among project stakeholders
- How to draft complex contracts
- What are essential negotiation skills for procurement officers involved in large-scale projects?
- How to ensure the efficient and effective implementation of the contract
- How to monitor and measure performance
- Save considerable time and money through proactive project management
- Learn to systematically identifying risk areas and how to tackle them in practice
- Secure the success of your project, instead of facing a reputational damage
- Enhance your ability to establish realistic procurement programmes and prevent changes of contracts in the aftermath
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